Reporting & Accountability
Data Quality Processes
The Division of Adult Education is committed to accurate and reliable data reporting and continuous program improvement. Listed here are tools shared by local programs that enhanced their ability to collect and verify data accruacy, and lead to more effective and efficient service to adult learners. We greatly appreciate the efforts of the authors of these documents and applaude their willingness to share them with other AE/ESL practitioners across the state.
The files below are either in PDF or Word 97-2003 document formats. The Word documents can be modified for your own use. The PDF files can NOT be edited.
The PDF files require a reader to open and view them. Adobe Acrobat Reader is free to download here: 
PDF format |
Word format |
|---|---|
Assessment |
|
| ESOL Assessment procedures flow chart (ESOL_procedures_8-08.pdf, 21kb) | NA |
| When to change FEFL (NRS level)in CMATS (When_change_FEFL_CMATS.pdf, 14kb) | NA |
| GED Checklist - PDF (RoanCoGED_Checklist.pdf, 10KB) | GED Checklist - Word (RoanCoGED_Checklist.doc, 25KB) |
| Test Scores Letter for Students (HenryScoreLetter_Students.pdf, 54kb) | Test Scores letter for Students (HenryScoreLetter_Students.doc, 114kb) |
Closure |
|
| Data Review Before Closure (CMATS_Closure_review.pdf, 102KB) | Data Review Before Closure (CMATS_Closure_review.doc, 102KB) |
| Closure Procedures (Closure.pdf, 64KB) | NA |
| Closure Goal Review (ClosureGoalsReview.pdf, 24kb) | Closure Goal Review (ClosureGoalsReview.doc, 33kb) |
Intake |
|
| Who can be served by AE in TN (who_ca_ be_served.pdf, 16kb) | NA |
| Generic 1 Page Application (Generic_1pg_App.pdf, 21kb) | Generic 1 page Application (Generic_1pg_App.doc, 38kb) |
| Generic 2 page Application (Generic_2pg_App.pdf, 21kb) | Generic 2 page Application (Generic_2pg_App.doc, 39kb) |
| Intake flow chart (RoaneCo_Intake-folder_flow.pdf, 13KB) | Intake flow chart (RoaneCo_Intake-folder_flow.pdf, 13KB) |
| Student Intake Agreement & Photo Release (RoaneCo_IntakeAgreement.pdf, 14KB) | Student Intake Agreement & Photo Release (RoaneCo_IntakeAgreement.doc, 28KB) |
| Crocket County Intake Form (Crocket_Intake_Form_06-07.pdf, 11kb) | Crocket County Intake Form (Crocket_Intake_Form 06-07.doc, 21kb) |
| Chattanooga State Tech. Com. Col. Application (CSTCC_App&Intake.pdf, 31kb) | Chattanoogas State Tech. Com. Coll. Application (CSTCC_App&Intake.doc, 64kb) |
| Putnam County Intake Form (Putnam_new_intake.pdf, 21kb) | Putnam County Intake Form (Putnam_new_intake.doc, 33kb) |
| Smith County Registration Form (Smith Registration Form.pdf, 52kb) | Smith County Registration From (Smith Registration Form.doc, 51kb) |
| Wayne County Registration Form (Wayne_AE_RegForm06.pdf, 34kb) | Wayne County Registration Form (Wayne_AE_RegForm06.doc, 28kb) |
| Intake forms in Spanish | |
| Generic Intake form in Spanish (Generic_intake_form_Spanish.pdf, 27kb) | Generic Intake form in Spanish (Generic_intake_form_Spanish.doc, 42kb) |
| Hamblen County Intake form in Spanish (Hamblen_AE_RegForm_Spanish.pdf, 23kb) | Hamblen County Intake form in Spanish (Hamblen_AE_Reg_Form_Spanish.doc, 33kb) |
| Williamson Co. Reg. form in Spanish (Williamson_Forma_Registro_ 05-06.pdf, 13kb) | Williamson Co. Reg. form in Spanish (Williamson_Forma_Registro_05-06.doc, 30kb) |
Student Data (data entry, quality, folders, etc.) |
|
| CMATS Data verification form - VERY Detailed (CMATSDataVerifForm.v3.pdf, 45KB) | CMATS Data verification form - VERY Detailed (CMATSDataVerifForm.v3.doc, 82KB) |
| Roane Co. student file requirements (RoaneCo_StudentFileRequirements.pdf, 21kb) | Roane Co. student file requirements (RoaneCo_StudentFileRequirements.doc, 37kb) |
| Hickman Co. folder data checklist (Hickman_DATA_CHECKLIST_FOLDER.pdf, 15kb) | Hickman Co. folder data checklist (Hickman_DATA_CHECKLIST_FOLDER.doc, 30kb) |
| Lawrence Co. data qulity review (Lawrence_Data_Quality.pdf, 19kb) | Lawrence Co. data quality review (Lawrence_Data_Quality.doc, 27kb) |
| Overton Co. folder data checklist (Overton_CMATS_Data_Verification.pef, 19kb) | Overton Co. folder data checklist (Overton CMATS Data Verification.doc, 36kb) |
| PAR Team student folder checklist (PAR_Folder_Checklist.pdf, 15kb) | NA |
| Roane Co. intake data flow chart (RoaneCo_Intake-folder_flow.pdf 13kb) | Roane Co. data flow chart (RoaneCo_Intake-folder_flow.doc, 32kb) |